Full-Time Days, Resident Program Coordinator II for the Neurology Residency GME Program

The Resident Program Coordinator II position is responsible for the general administrative oversight and management of a specific Graduate Medical Education Training Program sponsored by either the Sentara GME office or an affiliated-academic partner’s GME office. The GME Program Coordinator II will report to the Sentara Administrative Director of Graduate Medical Education. The Program Coordinator II will work alongside the Program Director to ensure the program complies with ACGME requirements and policies of the sponsoring institution. The Program Coordinator II will be responsible for the day-to-day activities in the academic program, including organization and support of academic/educational conferences, oversight of the educational schedule, communication and upkeep of the clinical schedule, and coordination with prospective applicants and alumni. The Program Coordinator II will further assist the Program Director with preparation of educational materials, ensuring that trainees meet all educational/academic requirements, and preparation for site visits from the ACGME or other accrediting/regulatory bodies.

Job Duties:

• Oversee appointments and credentialing for incoming trainees in GME programs
• Oversee the establishment and compliance of trainees to maintain mandatory licensures, certifications and competencies (e.g. ACLS, PALS, Simulation Training)
• Assist in maintenance of training progress (e.g. procedural logs, certifications) for trainees in program.
• Oversee scheduling, planning, administration of required administrative and educational committees/conferences for training program.
• Oversee and actively participate in development of competency-based goals/objectives, CCC meetings, PEC meetings, APE committee meetings, and program self-study process.
• Oversee and manage software that supports scheduling, duty hours logging, procedure logging.
• Track trainee schedule (rotations, vacation, sick leave, educational conferences, etc)
• Oversee other GME, Residency Matching software as required by Office of GME. Including submission of NRMP rank order lists.
• Assist Program Director in administering evaluations for trainee and faculty performance.
• Manage feedback based on evaluations, including summaries to Clinical Competency Committee and Program Education Committee.
• In Coordination with the GME office, oversee faculty development activities and offerings. Track and document attendance.
• Oversee educational files for trainees and alumni. Maintain trainee and alumni databases.
• Ensure that intern/resident/fellow scheduling match funding allocations of CMS.
• Assist in GME budget management
• Regularly attend GME program meetings as required. Participate in state or national GME conferences at request of GME office. Join a national specialty coordinators council.
• Maintain working knowledge of ACGME policies, procedures, including both common and specialty-specific program requirements. Assist in the development of program policies, rules, processes that ensure compliance with ACGME requirements.
• Oversee the development of recruitment materials. Oversee coordination of applicants visits, interviews.
• Oversee the program orientation for new trainees. Coordinate with GME office for new intern/resident orientation.

Education
BLD – Bachelor's Level Degree

In Lieu of degree, comparable years of experience.

Certification/Licensure
TAGME – Training Administrators of GME – Preferred upon hire. If does not possess the certification upon hire must obtain the certification within 3 years of hire date.

Experience

• 1 year work experience in ACGME-approved residency or fellowship training program.
• 3 years’ work experience in Administration

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